Overview
The Administration Operations Officer will provide comprehensive support and oversight across various administrative areas within the Administrative Services Unit, assisting the Administrative Services Officer in reviewing, re-designing, and implementing procedures, and coordinating projects.
Key Responsibilities
- Assist in reviewing, re-designing, and implementing building maintenance procedures, monitoring schedules, and coordinating maintenance.
- Collaborate to ensure the provision of safe, secure, and legally compliant office and conference premises.
- Support planning and execution of renovations, refurbishments, and upgrades.
- Coordinate work of subcontractors and monitor their performance.
- Act as backup for the supervisor, overseeing multidisciplinary teams and providing guidance.
- Assist in defining objectives and coordinating project implementation while ensuring budget execution.
- Observe adherence to food safety and sanitary standards within the cafeteria.
- Establish mechanisms for collecting staff feedback on cafeteria services.
- Support coordination of travel, logistics, and conference services.
- Promote paperless archiving and transitioning paper-based documents into electronic files.
- Provide guidance and coordination during shipping processes.
- Assist newcomers on settling at the duty station.
- Ensure proper management of fixed assets and inventory control.
Required Experience
- Minimum of 5 years of experience in office administration, facility management, or logistics coordination, preferably within an international organization.
- Event Coordination Experience: Demonstrated success in coordinating and managing events, conferences, or meetings, including logistical planning.
- Procurement Experience: Knowledge of procurement processes and compliance standards, particularly within the public sector or UN system.
- Building Maintenance and Operations: Good understanding of building maintenance procedures, safety regulations, and operational standards.
Qualifications
- Bachelor's degree in Business Administration, Administrative Services, Public Administration, Management or a related field.
- Professional certifications in project management (e.g., Project Management Professional, PRINCE2) and facilities management would be advantageous.
