Overview
The Finance and Budget Officer will prepare cost estimates and budget proposals, monitor budget implementation, and perform accounting tasks. The role supports programme/fund center managers and ensures compliance with financial regulations.
Key Responsibilities
- Prepares cost estimates and budget proposals for staff and non-staff requirements.
- Analyzes and revises data for budget submissions and Result Based Budgeting inputs.
- Monitors budget implementation/expenditures and assists with fund reallocation.
- Administers and monitors extra-budgetary resources.
- Provides support to programme/fund center managers on resource requirements.
- Verifies accuracy of input data and processes fund distributions.
- Prepares budget performance submissions and finalizes budget performance reports.
- Reviews pre-commitments for goods and services.
- Ensures efficient and effective use of budgetary resources.
- Provides support and guidance to fund center/programme managers on budget implementation.
- Performs monthly and yearly closing of accounts procedures in Enterprise Resource Programme (Umoja).
- Analyzes complex/unusual accounting transactions and open items.
- Reviews and reconciles various clearing accounts.
- Processes incoming/outgoing interoffice vouchers, interoffice billings, and intermission billings.
- Ensures compliance with International Public Sector Accounting Standards (IPSAS).
- Reviews current budget period commitments for validity.
- Prepares bank reconciliation for the Mission house bank.
- Undertakes research and provides support on IPSAS, accounts, and policy analysis.
- Reviews and verifies supporting documents for vouchers.
- Acts as an Approving Officer under Financial Rule 105.4.
- Advises on valid year-end budget commitments for carrying forward.
- Provides guidance, training, and support to colleagues.
- Prepares staff members' entitlements.
- Manages cash flow requirements of the Mission.
- Verifies imprest documentation and prepares imprest statements.
- Ensures timely replenishment of cash in vault.
- Keeps up to date on documents/reports/guidelines related to financial matters.
- Drafts or prepares correspondence in response to financial and budget enquiries.
- Collects and analyses data to identify trends and provides insights.
- Ensures that requirements and background information for data analysis are documented.
- Reports and monitors the consumption of funds for travel requests and expense reports.
- Performs other related duties as required.
Required Experience
At least ten (10) years of progressively responsible experience in accounting, budgeting and financial management or related field is required. The minimum years of relevant experience are reduced to five (5) years of experience for candidates who possess a first-level university degree or higher. Experience with Enterprise Resource Programme (ERP) system especially System Applications and Products (SAP) is desirable. Experience in UN internal applications, IPSAS accounting system, UMOJA, is desirable.
Qualifications
High school diploma or equivalent is required.
