Overview
Provides administrative support to the country office, screens and prioritizes correspondence, drafts replies, and tracks pending actions. Assists in the preparation of reports and presentations, and provides administrative and financial support to Technical Cooperation activities.
Key Responsibilities
- Screen and prioritize incoming correspondence and requests.
- Draft replies or prepare actions for the UR’s or supervisor’s signature on non-technical matters.
- Track pending actions and follow up with internal and external counterparts.
- Draft, format, proofread and finalize routine and non-routine correspondence, reports and official communications.
- Respond to complex information requests and inquiries.
- Assist in the preparation of reports, papers and presentations by compiling, extracting and summarizing data and statistics.
- Provide comprehensive administrative and financial support to Technical Cooperation activities.
- Monitor and manage operating costs and project-related expenditures.
- Initiate, process and follow up on actions related to recruitment, consultants and experts, training and study tours, procurement of goods and services, travel authorizations and claims, and payments using SAP.
- Support the Representative and Project Managers in monitoring financial resources and budget utilization.
- Contribute to UN coordination initiatives by liaising with UN Country Teams, other UN agencies and relevant inter-agency mechanisms.
- Manage office assets and supplies.
- Maintain accurate and up-to-date filing systems and databases.
- Support the onboarding of newly hired colleagues.
- Carry out ad hoc assignments and research activities.
Required Experience
A minimum of seven (7) years of relevant working experience in providing support to managerial/professional staff and using administrative skills is required. Candidates holding a first‑level university degree or higher must have at least five (5) years of relevant work experience. Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is required. Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required. Demonstrated experience in interpreting and applying relevant rules, regulations and policies within an organizational context is desirable. Experience with SAP or similar ERP software is desirable.
Qualifications
Completed higher secondary education, high school diploma or equivalent is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.
