Overview
The Procurement Officer is responsible for supporting the delivery of procurement services, ensuring compliance with UNOPS procurement rules and regulations, and obtaining the best value for money.
Key Responsibilities
- Execute procurement activities in line with UNOPS rules, regulations, policies, strategies and best practices.
- Support in implementing or supporting the different steps of the procurement process.
- Populate the procurement plans on time and as expected for review.
- Assist in tracking the procurement plans for alignment with project timelines and budgets.
- Review requirements and flag issues to ensure clarity, completeness and suitability from a procurement standpoint.
- Prepare solicitation documents for tenders.
- Coordinate the end-to-end solicitation process, including Requests for Quote (RFQs), Invitations to Bid (ITBs), and Requests for Proposal (RFPs) in line with UNOPS policies.
- Participate in negotiations on contract terms in full compliance with UNOPS rules and regulations.
- Prepare submissions to the Contract and Property Committees (CPCs).
- Enter and update supplier information in the UNOPS ERP system - oneUNOPS (oU).
- Draft Blanket Purchase Agreements (BPAs) and Long Term Agreements (LTAs).
- Act as the procurement official and implement all procurement-related activities in the project office under the guidance of the Procurement team from New York.
- Prepare the documents required for Call for Proposals (CFPs).
- Act as the Grant Support Official (GSO), and organize and implement the end-to-end process for the provision of grants and project cooperation agreements.
- Prepare submissions to IPAS for recommendation of award.
- Draft service contracts.
- Assist in formulating the contract management plans with substantive inputs from Operations.
- Assist in monitoring performance against deliverables throughout all contract phases with substantive input from Operations.
- Apply liquidated damages to contractors when required.
- Act as an administrative focal point for the contractors.
- Raise receipts and ensure timely payments.
- Initiate and assist in managing contracts through the PSC contract management tool, and complete Supplier Performance Evaluation (SPE) in OneUNOPS.
- Draft Grant Support Agreements (GSAs) and Project Support Agreements (PSAs).
- Support in ensuring that all due diligence processes are completed.
- Support in monitoring performance against objectives stipulated in the grant, with substantive input from Operations.
- Assist in tracking of grants with input from finance.
- Act as an administrative focal point for the grantees.
- Ensure timely milestone payments.
- Initiate and manage grants through UNOPS PSC contract management tool and UNOPS Grant+.
- Provide sound contributions to UNOPS PSC by synthesizing lessons learned and disseminating best practices in the relevant area.
- Collect and productively utilize feedback, ideas and internal knowledge about processes and best practices.
Required Experience
- Relevant experience as experience in advising on and implementing policies and procedures to deliver a range of procurement and/or grant activities within international/ multi-national organizations.
- Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
Qualifications
- Required Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience.
- Desired A globally or nationally recognized professional certificate or membership (e.g. CIPS) is an asset.
