Overview
The Subgrant Business Systems & Procurement Operations Manager is responsible for ensuring the compliant, efficient, and transparent distribution of funds through subgrantees across the Statewide Family Support Coordinator (SFSC) initiative. The role leads the design, implementation, and continuous improvement of procurement standards, financial oversight systems, and subgrantee capacity-building efforts.
Key Responsibilities
- Develop and disseminate procurement minimum standards guidance.
- Create standardized procurement procedures, templates, and toolkits.
- Assess subgrantee capacity prior to selection and develop individualized workplans.
- Design and implement a comprehensive procurement training plan.
- Provide ongoing technical assistance and coaching to strengthen procurement and financial systems.
- Lead pre-award risk assessments for all subgrantees.
- Develop and implement standardized financial tracking systems and reporting templates.
- Conduct quarterly monitoring and QA reviews for all subgrantees.
- Establish internal controls and oversight mechanisms.
- Monitor and report on procurement compliance metrics.
- Integrate procurement compliance into broader performance tracking systems.
- Support statewide coordination across Regional Network Hubs and subgrantees.
Required Experience
- Minimum of five (5) years of experience in grants management, procurement, and/or financial compliance.
- Demonstrated experience overseeing subrecipients or subgrantees, including monitoring and compliance.
- Proven experience working with federal and/or state-funded programs and associated regulatory requirements.
- Experience developing procurement policies, procedures, and conducting risk assessments.
- Experience working within multi-site or statewide programs is strongly preferred.
- Experience developing and implementing systems to support procurement and finance.
Qualifications
- Bachelor’s degree in Finance, Business Administration, Public Administration, or a related field.
- Equivalent combination of education and experience may be considered.
