Overview
Support the administrative, logistical, and operational implementation of Immigration and Border Governance (IBG) projects, with a primary focus on the Ethiopia component of the regional counter-smuggling programme.
Key Responsibilities
- Support the administrative and operational implementation of IBG projects.
- Assist logistics arrangements for organizing trainings, workshops, meetings, assessments, field missions and other project activities.
- Prepare and process administrative documentation related to travel requests, purchase requests, payment requests, consultant contracting support, and other project implementation needs.
- Maintain organized filing systems for project correspondence, activity records, attendance sheets, visibility materials, procurement tracking and supporting documentation.
- Follow up internally with relevant units on routine administrative and operational actions.
- Support procurement and logistics processes for equipment, supplies and service requests.
- Assist in maintaining project tracking tools for activities, expenditures, travel, procurement actions and deliverables.
- Support the preparation and consolidation of routine project documents.
- Provide logistical and administrative support for consultant missions.
- Support duty travel arrangements and logistical planning for field activities.
- Contribute to smooth coordination and administrative synergy across the wider IBG portfolio.
Required Experience
- University degree with at least two or three years of relevant professional experience, or School diploma with four years of relevant experience.
- Experience in administrative, logistical or programme support functions.
- Experience supporting trainings, workshops, meetings or events.
- Experience with travel, procurement, finance or operational support processes is an advantage.
- Experience in Liasing with different government agencies like MoFA, ICS, RRS, MoJ, and UN and international agencies.
- Experience in project implementation support within an international organization, governmental institution or similar setting is an advantage.
- Experience maintaining records, trackers and filing systems.
- Experience working with multiple internal units and external counterparts is an advantage.
Qualifications
- University degree in Business Administration, Management, Social Sciences, Law, , or a related field from an accredited academic institution.
- School diploma.
