Overview
The Project Finance Officer is responsible for overseeing all financial functions within the Program Management Unit, ensuring effective financial planning, monitoring, and reporting in alignment with donor requirements and organizational policies.
Key Responsibilities
- Process and facilitate all project related payments or fund transfers.
- Monitor fund disbursements and ensure alignment with donor milestones.
- Ensure expenditures are authorized, approved, and supported by adequate documentation.
- Ensure that funds are utilized and accounted for based on GAAP, donor and YPII standards.
- Ensure transactions are accurately coded and appropriately allocated.
- Review payment requests for accuracy, approved budgets and check completeness of supporting documents.
- Monitor acquittals or liquidations of advances and prevent issuance of new advances unless previous advances are fully settled.
- Conduct basic financial analysis (i.e., budget variance) to support project decision-making.
- Work closely with Program/Project Manager, Project Finance Accountant and appropriate CO staff and/relevant field staff in developing project forecasts.
- Maintain secure digital and physical record of project documentation.
- Oversee financial management processes with Implementation Partners (IPs).
- Manage the liquidation of advances from IPs.
- Maintain organized records of all IP agreements, reports, and correspondence.
- Prepare regular forecasts of project budget utilization, and monitor resource allocation and spending across IPs.
- Coordinate financial support to IPs in the preparation of financial reports.
- Review monthly financial reports for IPs.
- Conduct scheduled financial monitoring visits to IPs.
- Work closely with the PM/PjM, Finance Project Lead, Finance Project Accountant, and relevant Country Office (CO) staff to establish initial budgets, prepare financial forecasts, and process budget modifications in SAP.
- Maintain accurate records of approved project budgets and any subsequent modifications.
- Prepare monthly budget versus actual (BvA) reports.
- Prepare and submit donor financial reports under supervision of the Finance Project Lead.
- Collaborate closely with Finance Project/Grants Accountant team, and Program Unit.
- Conduct data cleansing in SAP prior to project closure.
- Provide financial data and documentation during internal and external audit fieldwork.
- Maintain and update audit action lists, and track follow-up actions.
- Ensure all audit findings are resolved and supported with documentation prior to closing the project code in SAP.
- Support month-end and year-end financial closing processes.
- Participate in project inception and coordination meetings.
- Perform other duties as assigned by the supervisor or PM/PjM.
Required Experience
- Minimum of 3 years of relevant post-qualification experience, preferably within international organizations, INGOs, or bilateral development agencies.
- Prior experience with SAP (Finance & Project Module) is highly desirable.
- Demonstrated experience in managing donor-funded projects, preferably with donors such as KOICA, EU, DFAT, USAID, SIDA, Irish Aid, and UN agencies.
- Experience in delivering financial capacity-building support to non-finance staff and sub-grantees.
Qualifications
• Bachelor’s degree in Accounting, Finance, Business Administration, or Commerce.
