Overview
The Finance Officer will be responsible for managing financial documentation, ensuring compliance with regulations, and supporting financial analysis for humanitarian funds.
Key Responsibilities
- Verify Implementing Partners (IP) financial documentation as required;
- Liaise with companies carrying out financial audit of partners and financial spot-checks ensuring compliance with the United Nations Financial Regulations and Rules (UNFRR);
- Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the UNFRR and the Country-based Pooled Funds guidelines;
- Review and advise on the clearance of the project budget and grant agreements;
- Review and advice on budget amendments or no-cost extension requests;
- Review and audit financial report to make sure that it is in line with the signed agreement and project budget;
- Maintain complete, accurate and updated detailed list of disbursements to IP;
- Regular follow-up with IP to obtain financial reports;
- Review of interim and financial reports and confirm the amount for additional disbursements;
- Initiate the process to ensure disbursements as required and follow-up on an reimbursements;
- Conduct financial spot-checks in line with the operational modalities;
- Oversee the audit process including facilitation of the contracting of external auditing companies, supporting the planning, advice on the clearance of audit reports and ensuring follow-up of critical audit findings;
- Support IP regarding compliance with the UNFRR and the Guidelines for HFU;
- Ensure compliance with any other requirements stemming from the UINFRR, grant agreements and guidelines;
- Maintain complete and update cash flows for the Fund, and inform the HoO on a regular basis and upon request on the availability of cash balance;
- Support Fund analysis for informing future allocations;
- Prepare financial analysis for standard and ad-hoc reporting requirements;
- Provide input for the preparation of HFU Annual Reports;
- Ensure timely financial reporting in compliance with donors requirements;
- Liaise with relevant OCHA sections in HQ;
- Perform other related duties, as assigned;
- Stay up-to-date on documents / reports / guidelines that have bearing on matters related to programme and / or OCHA budgets, ensuring compliance with United Nations policies and procedures.
Required Experience
A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Experience in Humanitarian Financing is required. Experience in capacity assessments and strengthening of NGO partners is desirable. Experience in managing a team is desirable. Experience in risk and compliance is desirable.
Qualifications
An advanced university degree (Master's degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
