Overview
The Finance Associate delivers effective financial advice and services to internal and external clients, providing finance-related guidance to both Country Office (CO) and UNFPA supported projects. The incumbent will deliver quality financial services and apply finance-related guidelines, processes and procedures.
Key Responsibilities
- Supporting the monitoring of programme financial performance, by providing necessary financial information and analysis, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action
- Developing effective mechanisms for monitoring programme and project budgets; coordinating compilation of financial data; and regularly providing accurate, up to date financial information to Country Office, Regional Office and HQ
- Interpreting financial policies and procedures and providing training and guidance to staff and project personnel as well as with finance and banking related matters, and answer related queries
- Assisting in the management of the CO budgets, by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions as required
- Draft accurate donor financial report in collaboration with programme team, as required by donors
- Maintaining an effective financial recording and reporting system, internal control and both Implementing Partners (IPs) Workplans/HACT and Office of Audit and Investigation Services (OAIS) internal audit follow-up
- Review payment requests, ensuring accuracy of computation, chart of accounts, completeness of documentations required as per established procedures and cost are within the approved limits, process payments in an accurate and timely way, and monitor and ensure payments are actually affected
- Reviewing and monitoring charges for common premises, services and cost recovery, taking into account maximum cost efficiency; representing UNFPA’s interests in financial negotiations and agreements
- Preparation of monthly, quarterly accountability reports and year-end certifications to ensure green dashboard for the country office
- Management and reconciliation of Petty Cash, VAT, Operating Fund Account (OFA), Combined Delivery Report (CDR) and year end accounts
- Assist in the effective monitoring and follow up of funds transferred to Implementing Partners (IPs) through National Implementation (NEX) modality
- Ensure that financial transactions of implementing partners are processed in an accurate and timely way by reviewing supporting documents and ensuring that advances and expenditures are in accordance with relevant policies and procedures
- Review the IPs’ internal controls with respect to financial management, procurement and/or other controls required to implement the activities defined in the work plan; and reviewing expenditures to confirm that documentation supports the expenditures and that they are in accordance with the work plan, project document and other UNFPA’s regulations, as applicable
- Assist OM in implementation of audit recommendations and improvement of overall office compliance and accountability, including assessment and implementation of operation risks and fraud mitigation in line with enterprise risk management framework
- Performing other duties as required by the management to ensure seamless financial and administrative support to the country office
Required Experience
Six (6) years of relevant experience in administration, finance or office management is required.
Qualifications
Completed Secondary Level Education required. First level university degree in Finance, Accounting, Business, Public Administration or similar discipline desirable.
