Overview
To provide driving services on an as needed basis along with administrative and clerical support to the Management Services Unit, including fleet management, asset management, protocol, and related government processes.
Key Responsibilities
- Provide transportation to the Country Director, senior WFP staff, high ranking UN officials and authorized personnel.
- Maintain accurate vehicle logbooks and provide daily reports on vehicle’s mechanical status.
- Ensure the assigned vehicle is kept clean, well maintained and in optimal operating condition.
- Follow established rules and regulations for field deliveries and respond appropriately in the event of accidents.
- Plan and evaluate alternative routes to ensure efficient time management.
- Serve as the focal point for Fleet Management System (FMS).
- Process and maintain documentation for vehicle insurance, registration, and permits.
- Assist in monitoring and coordinating vehicle maintenance schedules.
- Provide support to the Management Services Assistant on all matters related to protocol.
- Perform office support tasks including filing, photocopying, maintaining office supplies, delivering and collecting documents, handling mail services, and processing payments for office utilities.
- Provide clerical support for asset management administrative tasks.
- Undertake standard data entry tasks.
- Process and track documentation related to protocol matters, government clearances, fleet management, and asset management.
- Perform other related duties as required.
