Overview
Oversee the implementation of all programmes in field offices, ensuring compliance with donor agreements, humanitarian standards, and organisational policies. Strengthen monitoring, evaluation, learning, and feedback systems while supporting programme monitoring and timely reporting.
Key Responsibilities
- Oversee programme implementation, ensuring compliance with donor agreements, humanitarian standards, and organisational policies.
- Ensure projects are properly planned, resourced, and monitored through work plans, procurement plans, phased budgets, and monthly performance tracking.
- Ensure timely kick-off and close-out meetings for all awards.
- Strengthen monitoring, evaluation, learning, and feedback systems.
- Ensure timely, high-quality donor and internal reporting.
- Support project design, proposal development, and sector assessments.
- Work closely with Programme Managers/Budget Holders to ensure delivery against plans, targets, and emergency preparedness requirements.
- Lead field teams to ensure smooth implementation and effective coordination with support functions.
- Strengthen coordination and communication between programme and support departments.
- Ensure timely departmental reporting and analysis of programme progress, constraints, and mitigation measures.
- Coordinate with support teams and escalate key issues when required.
- Chair weekly and monthly interdepartmental review meetings.
- Ensure compliance with operational systems and procedures across procurement, finance, HR, fleet, warehousing, and administration.
- Oversee management and proper use of offices, guesthouses, vehicles, and organisational assets.
- Promote compliance with safeguarding, code of conduct, health and safety, and equal opportunity policies.
- Ensure staff understand the organisation’s mission, vision, values, and organizational goals.
- Maintain risk mitigation plans for identified operational risks.
- Serve as the senior representative and Safeguarding Focal Point for North Darfur and ensure effective use of the DATIX reporting system.
- Maintain the master budget for North Darfur operations.
- Ensure compliance with financial policies, procedures, and budget controls.
- Participate in cash count sessions and approve field financial transactions according to delegation authority.
- Ensure timely financial requests and fund disbursement coordination with the country office.
- Work closely with finance teams to strengthen financial management and spending oversight.
- Ensure appropriate staffing, timely recruitment, leave management, and organizational structure adjustments.
- Implement performance management systems with continuous feedback and objective-based reviews.
- Identify learning needs and support capacity-building initiatives for staff, partners, authorities, and communities.
- Foster teamwork, collaboration, and positive contribution toward shared goals.
- Monitor political, legal, and security contexts and ensure operational security risk management measures are in place.
- Ensure facilities meet safety standards, including emergency equipment, access controls, and protective measures.
- Enforce policies prohibiting weapons or armed personnel on SCI premises and vehicles.
- Update security plans, SOPs, evacuation plans, communication trees, and risk assessments.
- Lead relocation or evacuation processes during major security incidents in coordination with senior management.
- Ensure security incidents are reported through DATIX within 24 hours.
- Liaise with UN agencies, NGOs, and external actors for security coordination.
- Manage security focal points and field security teams.
- Actively participate in ABC coordination mechanisms, assessments, and information sharing.
- Co-lead the North Darfur INGO Forum and support coordination with humanitarian actors.
- Ensure technical participation in cluster coordination meetings.
- Represent the organisation with local authorities, labour offices, and humanitarian stakeholders in line with humanitarian principles.
- Monitor and track KPIs regularly.
- Hold Programme Managers accountable for KPI performance and corrective actions.
- Perform additional duties assigned by the line manager.
Required Experience
- At least 5 years/substantial experience working in Field/ program management with a humanitarian/ development organisation.
- Skills and experience in project/programme implementation in CAT5, CAT4 regions, monitoring, review, and evaluation including budget holding and budget control responsibilities.
- Substantial people and programme management experience.
- Substantial experience in office management with a good understanding of logistics, HR and finance procedures.
- Solid experience in grant management, including budget holding and donor reporting.
- Substantial understanding and proven experience of security management issues, particularly in Sudan and North Africa context.
- Representational, political awareness and advocacy skills.
- Experience of working with partners and a participatory approach.
- Able to work to tight deadlines, conflicting priorities, and prioritizationminimal supervision.
- Commitment to and understanding of the organisation’s aims, values and principles.
- Previous working experience in Sudan, particularly in Darfur.
Qualifications
• Hold a relevant degree in Business Administration, Project Cycle Management, Development management, Humanitarian studies, or any relevant Social Sciences.
