Overview
The Project Associate will support the implementation of the Ukraine District Heating Programme by assisting with stakeholder engagement, communication, coordination, and event organization. The role also involves supporting knowledge management, documentation, reporting, and visibility activities.
Key Responsibilities
- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans.
- Ensure compliance with procedures frameworks, including by learning and applying UNDP’s Programme and Operations Policies and Procedures (POPP), and relevant to project activity financial and administrative requirements.
- Prepare relevant background materials for use in discussions, correspondence, and briefing sessions.
- Draft meeting minutes, translate and interpret from Ukrainian into English and vice-versa.
- Ensure efficient travel arrangements are made for the team as required, ensuring proper use of UNDP resources.
- Assist in arranging appointments, organizing meetings, events, taking minutes of meetings and drafting correspondence for Project Team.
- Keep lists of names, addresses and telephone numbers of applicable government and non-government partners.
- Maintain policy, confidentiality and general management files.
- Learn processes and operations of the UNDP Quantum Platform.
- Assist in projects financial resources management, efficient procurement and logistical services.
- Support the elaboration of project work and procurement plans.
- Support the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports and any other required project reports.
- In accordance with the Annual Work Plan, arrange for procurement of equipment, supplies and services and ensure timely follow up with procurement requests.
- Assist in recruitment processes by reviewing job descriptions, job classifications, forming vacancy announcements, screening candidates, and facilitating interview panels.
- Maintain leave records and travel plans of the Project staff.
- In accordance with the Project Document and in close coordination with the Responsible Parties, adhere to the Quarterly and Annual Targets according to UNDP timelines.
- Support in organizing Project events.
- Synthesize lessons learned and best practices in the project.
- Provide high quality interpretation and translation in support of the project as needed.
Required Experience
- Minimum seven (7) years with Secondary Education or four (4) years with a Bachelor’s degree of experience working in administration or providing project management assistance is required.
- Experience in UN/UNDP or International organizations or Development organizations is desired.
- Experience in organizing events (including retreats, trainings, meetings, etc.) is an asset.
- Experience in financial reporting for donors is desired.
- Experience in procurement of equipment/supplies/services is an asset.
- Experience with ERP systems (e.g. Quantum) is a desired skill.
Qualifications
Secondary Education is required OR Bachelor’s degree in Business Administration, Finance, Accounting, Human Resources, Social Sciences, or a related discipline will be given due consideration but is not a requirement.
