Overview
The role involves managing and organizing case files for land titling processes, ensuring all documentation is complete and compliant with legal requirements.
Key Responsibilities
- Manage and organize case files, including cadastral sheets, plans, and forms.
- Order documents chronologically and review them for completeness and compliance.
- Ensure quality control of files for legal processing, coordinating necessary activities.
- Label and paginate all documentation.
- Classify and update titling files based on their procedural stage and legal status.
- Receive and organize adjudication resolutions and cover sheets for submission to the Public Registry.
- Review files received from the Field Department – SIG.
- Generate reports on paid or subsidized files and enter data into databases.
- Update program databases with registered property information.
- Continuously update and manage databases for ongoing adjudication files.
- Maintain an updated report and control book of files.
- Generate, review, and send mass edicts for publication.
- Support the sending and receiving of plans, files, and deeds for review.
- Support the submission of deeds to the Public Registry and monitor their inscription.
- Support office activities such as copying, distributing correspondence, and data entry.
Required Experience
- Minimum three (3) years of proven experience (with a Technical or complete secondary education) in managing, assembling, reviewing, or controlling administrative files.
- Experience is not required with a complete bachelor's degree.
Qualifications
- Complete secondary education is required.
- University studies (Technical or complete Bachelor's degree) in Public Administration, Document Management or Archiving, Social Sciences, Political Sciences, Geography, History, or related fields will be given due consideration, but are not a requirement.
