Overview
Provides support to operations performing a variety of standard administrative processes, ensuring high quality and accuracy of work, and promotes a client-quality and results-oriented approach.
Key Responsibilities
- Provide basic operational support to the project team, including maintaining maintenance checklists, updating seating arrangements, and reporting issues.
- Assist in routine coordination for asset management (e.g. asset tagging, physical verification, basic record updates, and support for disposal activities), as well as basic IT-related requests, ensuring adherence to SOPs and UNDP regulatory requirements.
- Provide basic coordination support for parking registration and office renovation requests with building management, on a cost recovery basis.
- Assist with routine monitoring and coordination during renovation works, including simple review of technical requirements and supporting handover checks.
- Provide support for appropriate mechanical or electrical setting, on a cost recovery basis.
- Provide administrative and logistical support to Common Premises agencies, including assistance for VIP residences (as required) and staff access card data entry, on a cost recovery basis.
- Support implementation of Green Office practices by monitoring and coordinating electricity usage after 07:00 pm.
- Participation in the training for the operations/ projects staff.
Required Experience
- Minimum 2 years of experience in relevant administrative/maintenance tasks.
- Experience working in a team.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
- Experience in administrative support, coordination, and basic correspondence.
- Prior experience working with the UN system, UNDP, or similar international organizations.
- Experience supporting simple coordination tasks across multiple stakeholders/tenants.
- Basic experience assisting with access systems (e.g. staff access cards) and coordination with security.
- Experience in office renovation support and basic coordination with contractors (no assessment role required).
- Experience assisting in asset management activities, such as tagging, inventory checks, and disposal support.
Qualifications
Secondary education is required.
