Overview
Provide operational, administrative, and logistical support throughout the event cycle for a high-level School Meals Coalition meeting. The role will ensure smooth implementation and high-quality delivery of the meeting.
Key Responsibilities
- Prepare or consolidate reports, documentation, correspondence, and briefing notes.
- Assist with disseminating official meeting-related communications, notices, invitations, agendas, and follow-up correspondences.
- Maintain an updated contact database of Task Force members and invite stakeholders.
- Assist participants on logistical and administrative matters like booking accommodation and transport.
- Support logistical arrangements including venue coordination, seating plans, and interpretation services.
- Support communication and activities with invitees, local partners, agencies, NGOs, and government institutions.
- Coordinate with internal teams and external service providers.
- Assist in drafting, preparing, and ensuring the availability of meeting materials.
- Provide on-site support during the event.
- Provide general administrative and coordination support to the WFP Rwanda Office and the School Meals Secretariat.
Required Experience
5 years of experience in event planning and coordination, logistics and operations support, partner coordination, hospitality, conference and / or protocol.
Qualifications
At least Bachelor’s degree in Public Administration, Marketing, Project management, International Relations, Development Studies, Political Science, Communications, Event Management, Tourism Management, Social Sciences or a related field.
