Overview
The Finance Assistant provides financial and administrative support to ensure accurate processing of vendor registration and maintenance of vendor profile records, contributing to the effective delivery of financial services.
Key Responsibilities
- Ensure implementation of operational strategies and procedures.
- Provide data entry support and approval of vendor profiles.
- Collaborate with field offices and HQ/corporate units in the review process of vendor profiles.
- Assist in vendor review based on received submission of registration form, supporting documents and data entry on UNOPS ERP system.
- Maintain proper record keeping/filing system for vendor registration/update.
- Maintain and update verified international and local fund transfer requirements.
- Assist in investigating and resolving payment issues related to supplier data.
- Assist in ad hoc requests such as Supplier Batch upload and Supplier Data Report.
- Extract and process closing and cleanup reports periodically for maintaining data quality on the supplier database.
- Participate in finance-related training and capacity-building initiatives.
- Contribute to knowledge networks and communities of practice.
- Support documentation of procedures, lessons learned, and best practices.
- Contribute ideas for process improvements.
Required Experience
- Relevant experience of work in project financial management, budgeting, cash management and financial reporting, or related areas.
- Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.
Qualifications
- Required: Secondary school (or equivalent) with 4 years of relevant experience OR A first-level university degree (e.g. Bachelor’s Degree or Master`s Degree) in Finance, Accounting or related fields with 0 years of relevant experience.
- Desired: Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.
