Overview
The Admin & Logistics Assistant provides essential day-to-day support to the Admin and Logistics department and the wider team, ensuring the smooth operation of the office and project activities.
Key Responsibilities
- Serve as the first point of contact for visitors and incoming calls.
- Manage the office calendar and schedule appointments and meetings.
- Assist in maintaining an up-to-date filing system for administrative and logistical documents.
- Prepare and distribute correspondence, memos, letters, and forms.
- Ensure the office is well stocked with necessary supplies and stationery.
- Supervise cleaning and maintenance staff.
- Assist in the management of office assets.
- Support the organization and coordination of workshops, meetings, and events.
- Assist in organizing transportation and accommodation for staff travel and project activities.
- Help with the management of the office fleet.
- Support the supervisor in managing inventory and stock.
- Assist with the receipt and distribution of goods.
- Assist in the preparation of payment requests for administrative and logistical expenses.
- Handle petty cash transactions and assist with reconciliation and documentation of expenditures.
- Maintain a record of all logistical and administrative contracts, leases, and agreements.
- Assist in ensuring the office environment is safe and secure.
- Ensure that all staff and visitors adhere to basic office security and safety protocols.
Required Experience
2- 3 years of experience in an administrative or logistical support role, preferably with an NGO. Basic knowledge of procurement and logistics procedures.
Qualifications
Diploma or bachelor’s degree in business administration, Logistics, or a related field.
