Overview
Provides administrative and operational support for recruitment, onboarding, employee records administration, HR information management, payroll support, staff engagement activities, and general HR service delivery. Contributes to the efficient establishment and operation of the Jamaica Office while ensuring accurate and timely HR administration.
Key Responsibilities
- Maintain accurate personnel files and HR records.
- Prepare HR correspondence, contracts, amendments and employment documentation.
- Administer leave records and employee documentation.
- Support payroll preparation through accurate HR records management.
- Maintain confidentiality of employee information.
- Support vacancy advertising and candidate communications.
- Coordinate interview schedules and logistics.
- Assist with reference checks and onboarding documentation.
- Coordinate induction and orientation activities.
- Support coordination between Human Resources, Protection, Gender and Inclusion (PGI), Legal, and other relevant departments on PSEAH-related activities.
- Support the dissemination of PSEAH policies, guidance materials, awareness campaigns, and communication products throughout the region.
- Support the implementation of PSEAH activities, initiatives, and action plans across the Regional Office, delegations, and National Societies, in line with IFRC policies and procedures.
- Maintain HR databases and information systems.
- Prepare routine HR reports and staffing updates.
- Update organizational charts and staff records.
- Ensure data quality and accuracy.
- Respond to routine employee HR queries.
- Support learning and development activities.
- Assist with staff engagement initiatives and events.
- Assist with HR activities associated with office establishment.
- Support implementation of HR policies and procedures.
- Coordinate routine communication with HR service providers.
- Provide HR administrative support during emergency operations.
- Assist with deployment documentation and staff tracking.
Required Experience
Minimum 2 years of experience in HR administration or administrative support. Experience supporting recruitment, onboarding, HR systems, and humanitarian or international organizations.
Qualifications
Diploma or Associate Degree in Human Resources, Business Administration, Management or related field. Bachelor’s Degree in Human Resources, Business Administration or related field; HR certification.
