Overview
Assists in general human resources and administration activities, including recruitment support, processing HR actions, and maintaining HR systems and records.
Key Responsibilities
- Assists in general human resources activities to include initiation, processing, review, monitoring and following-up on actions related to the administration of the unit’s human resource activities.
- Supports the recruitment processes for the OCHA oPt office by assisting in the preparation of vacancy announcements, reviewing of applications, and providing a short list to hiring managers.
- Attends interviews, acts as HR representative and drafts interviews reports.
- Assist in the facilitation of recruitment verifications of the selected candidates by initiating and following up on reference checks and academic verifications, ensuring completion of pre-recruitment formalities.
- Assists in planning, organizing, and administering written assessments related to recruitment of general service and other categories of staff.
- Assists in Sending out rejection/regret letters and other HR Actions.
- Maintains and reviews organizational staffing tables.
- Supports in the onboarding processes and in the separation process, to include conducting exit interviews for separating staff and assists in final arrangements.
- Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
- Maintain digital recruitment files, track recruitment progress, and update trackers as required.
- Assists in recording and maintaining of Petty Cash or Imprest account records or receipts.
- Assists in monitoring and preparing calculations related to cost sharing arrangements and cost recovery with other UN Agnencies.
- Perform other Administration related tasks as requested.
Required Experience
- Up to 2 years of relevant experience in Human resources functions.
- Experience in general administration is required
- Experience in data collection, analysis, reporting and presentation using Office 365 suite mainly excel and PowerPoint is required.
- Proficiency in Microsoft Excel, or other reporting tools is require
- Strong analytical and problem-solving skills is desirable.
- Proven ability to design and improve tracking systems.
- Strong organizational and time management skills.
- Excellent communication and reporting abilities.
- Ability to work independently and collaboratively.
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively; familiarity with tools and approaches of communications for development;
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
- Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment;
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Have affinity with or interest in volunteerism as a mechanism for durable development, and the UN system.
Qualifications
Bachelor's degree in Administration, HR , General Services
