Overview
Support the project team to ensure effective project planning and implementation. Provide administrative and logistical support to ensure successful project delivery.
Key Responsibilities
- Assist in compiling and summarizing information and data for project work plans.
- Draft annual/quarterly budgets, proposals on implementation arrangements.
- Support project implementation in accordance with project documents and agreements.
- Review project documents for completeness and compliance.
- Compile, summarize and present basic information/data on projects.
- Contribute to and support data collection for gender analysis.
- Provide administrative and logistical support for project delivery.
- Support partnerships and resource mobilization.
- Establish and maintain contacts with UN Agencies, government institutions, and other partners.
- Provide support in updating database of public and development partners.
- Support regular communication with partners and stakeholders.
- Support dissemination of project information and visibility.
- Assist in gathering information on opportunities for resource mobilization.
- Support monitoring, evaluation, and reporting on project progress.
- Support implementation of the project monitoring system.
- Collect, analyze and present information for monitoring and evaluation.
- Assist in the design and conduct of internal evaluations and surveys.
- Identify gaps in implementation and provide support in bridging those gaps.
- Support the organization of progress meetings, field and study visits.
- Support organization of workshops, roundtables, and conferences.
- Assist in implementation of effective risk management for the project.
- Support monitoring of previously identified and emerging risks.
- Update the status of risks in relevant project risk logs.
- Monitor project budget, financial resources, and accounting.
- Support the preparation of project reports.
- Support knowledge building and knowledge sharing relevant to the project.
- Participate in training on internal procedures.
- Provide support to the organization of training and capacity building activities.
- Make sound contributions to knowledge networks and communities of practice.
- Maintain organized records of project data, field activities, case studies, and photographs.
- Perform other duties within their functional profile as deemed necessary.
Required Experience
- Minimum of 5 years (with secondary education) or 2 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
- Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
Qualifications
Secondary education is required. University Degree (bachelor´s degree) in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
