Overview
Assists in the coordination of planning and preparation work for two regional programmes in Central Africa, monitors programme proposals, and supports programme management and coordination.
Key Responsibilities
- Assists in the coordination of planning and preparation work for the two programmes; monitors status of programme proposals and receipt of relevant documentation for review and approval.
- Compiles, summarizes, and presents basic information/data on specific programmes and related topics or issues.
- Reviews programme documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes programme documents to relevant parties upon approval.
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
- Serves as focal point for administrative coordination of programme implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Compiles, summarizes and enters data on programme delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
- Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
- Provides guidance/training to new/junior staff.
- Performs other duties as assigned.
Required Experience
A minimum of five years (three for candidates that have completed a university degree) of experience in programmes or project administration, technical cooperation or related area is required. Experience using Enterprise Resource Planning (ERP) systems such as Umoja is desirable. Experience with working with Central Africa region is desirable. Previous experience in the UN common system is desirable.
Qualifications
High school diploma or equivalent.
