Finance Officer – Accounting

Overview

To keep the up to date books of accounts accurately and support the team to prepare appropriate reports on time.

Key Responsibilities

• Support the Finance Specialist on ensuring that all payments are made timely and in accordance with existing DRC forms.
• Support the Finance Specialist on ensuring that all payments meet requirements of National Law and engage with authorities, tax advisors or other stakeholders to ensure tax requirements are met accordingly.
• Support the Finance Specialist on ensuring that all payment documents comply with DRC internal financial procedures and donor regulations.
• Support the Finance Specialist on ensuring that proper transfer of funds from DRC HQ in Copenhagen to the country office.
• Ensure all expenses enter the DRC Dynamics in time and of highest quality.
• Ensure proper filing system for financial documents.
• Support in payroll costs posting in the system by preparing the excel reports for staff salaries, insurances and income taxes including resource scheduling.
• Ensure that the Month End Closure is done and the MEC File Annex 1 is completed as per the deadline set.
• Ensure that tax and Social security, health and PSS insurance are reconciled.
• Receives all documents from the respective stakeholder and or Finance Manager.
• Review and register the completeness of documents received from the field and report on any omissions/missing documentation to the support services officer.
• Maintain a schedule of recurrent expenditure for the Country Office i.e. Utilities such as Electricity Bills, Water Bills, Internet Bills, and Security, Cleaning services to ensure that they are all paid and accrued on a timely basis.
• Correctly use DRC Dynamics functionalities in area of concern.
• Reconcile accounts periodically and report anomalies to the supervisor.
• Support the Finance Specialist on reconciling all the accounts and preparing the MEC file in a timely manner.
• Reconcile Intercompany transactions in the system (Intercompany, prepayment, cash advance etc.).
• Time Sheet focal person ensuring that the resource scheduling process for Myanmar (MMR) staff in Dynamics is completed accurately and on time.
• Liaise with HQ IT support to resolve any issues arising during the run distribution process in a timely manner.
• Work closely work with HR to address issues related to the resource scheduling process and ensure that any errors are identified and corrected promptly.
• Act as the focal point for coordination with HR and budget holders on staff onboarding, offboarding, and recruitment plans to ensure accurate staff cost allocation and budgeting.
• Minimize financial risks by ensuring that DRC financial policies and procedures as set in Operations Handbook and any other CO/HQ instructions are strictly adhered to through predefined effective internal control system.
• Support in reviewing the payments and ensuring the correctness and accuracy of the Data in Dynamics System, capacity building as well as provide Dynamics System additional technical assistance to the Finance Team.
• Any other duties relating to the nature of the job as requested by the Finance Manager

Required Experience

• Minimum 2 Years of Experiences in similar role
• Should be able to prepare and manage Tax related transactions
• Working with an INGO is preferable

Qualifications

• Bachelor’s degree in economics, Commerce, Accounting, or Management

Other Details