Overview
The Budget Assistant post is established within an extra-budgetary project to provide quality support services in budgetary planning and control, management of travel-related finance, and treasury and cash management services.
Key Responsibilities
- Ensuring effective utilization of budgeted resources by reviewing proposed expenditures for authorization and availability of funds, and for compliance with regulations;
- Supporting the effective utilization of budget funds by providing support and guidance to colleagues on approaches to effectively manage budgets, providing training and advice on policies/procedures and donor requirements, communicating issues and initiating corrective actions in relation to expenditures;
- Supporting the execution of programmatic objectives by preparing budgets for programmatic activities;
- Supporting management decision making regarding the efficient and effective use of budgetary resources by monitoring budget utilization, forecasting expected results, proposing alternate funding sources as needed and preparing budget utilization reports;
- Supporting compliance with donor funding conditions by ensuring expenditures are consistent with donor requirements and limitations, preparing donor-specified financial requests and reports, preparing ODIHR annual donor reports and assisting Project Coordination Unit with financial aspects of donor communication;
- Ensuring accuracy of financial records by recording transactions in the general ledger system; analysing results, investigating discrepancies and recording correction transactions; reviewing, reconciling and taking action on outstanding balances; and providing information for reviews and audits.
Required Experience
- At least five years of relevant experience in finance, budget or related areas;
- Experience using financial modules of Enterprise Resource Planning systems;
- Computer literate with practical experience with Microsoft application and with large computerized accounting/financial systems;
- Work experience within a donor-funded and/or international organisation is desirable;
- Established knowledge of budget management process.
Qualifications
- Completed secondary education;
- supplementary training in accounting or administrative courses is desirable.
