Overview
The Information Management Officer will contribute to the formulation of policies and procedures for records and archives management, and lead the analysis of technical data structures for information extraction and user queries.
Key Responsibilities
- Contributes to the formulation of overall policies, procedures, objectives and guidelines affecting the development and maintenance of the Organization's non-current records and archives and delivery of reference services, archival description and systems management.
- Determines the technical objectives of search and analytical tasks, developing ways to implement them, and planning and directing implementing activities.
- Leads the analysis of technical data structures to direct staff on appropriate methods for information extraction while ensuring integrity and responding to complex queries from users.
- Facilitates the resolution of issues relating to search queries and providing expert advice in the identification of material of interest.
- Determines the technical objectives of investigative and analytical tasks, developing ways to implement them, and planning and directing implementing activities.
- Provides expert advice on complex system design of the Independent Institution's protocols and the related infrastructure.
- Leads the development and oversees the delivery of training programs on eDiscovery and its tools for both internal and external stakeholders.
- Manages information security by enforcing security-classification restrictions; facilitates declassification reviews by liaising with records-originating offices; and ensures the physical security and safety of the Organization's records.
- Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management.
- Develops client outreach strategy and programme and coordinates its implementation.
- Represents the Section, as required, in departmental offices and at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards.
- Participates in the planning and organizing of training for Headquarters and mission staff and users with respect to utilization of reference services.
- Evaluates the performance of vendors and certifies invoices, as necessary.
- Guides, trains and supervises professional and general service staff in the various records information management functions.
- Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Performs other duties as assigned.
Required Experience
A minimum of seven (7) years of progressively responsible experience in modern archives, management, record keeping, library, information management or related area is required. Experience in analyzing information using specialized e-discovery software platforms is required. Experience in the entire lifecycle of information acquisition, is required. Experience with data privacy and security protocols is desirable. Experience with database management and programming languages such as SQL, Python, and R, is desirable.
Qualifications
Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
