Overview
Responsible for the management of the visa support service at ICTP, providing updated information to visitors for visa applications to enter Italy for ICTP scientific activities.
Key Responsibilities
- Prepare, process and sign all documents related to entry visas.
- Advise staff and visitors on visa and permit of stay issues.
- Provide procedural advice for family reunion visa requests.
- Liaise with foreign diplomatic and consular authorities for the issuance of foreign visas.
- Keep abreast of Italian and Schengen visa laws and rules.
- Prepare and maintain written guidelines and information regarding visas, permits of stay, and declarations of presence.
- Participate in meetings organized by regional and/or national authorities.
- Liaise regularly with Italian authorities on visa and permit-of-stay matters.
- Provide advice on immigration-related policies.
- Identify solutions for complex and problematic cases.
- Carry out daily supervision of the Front Office Clerk.
- Manage the requesting and issuance of UNLPs and MAECI ID cards.
- Interact with Italian diplomatic representatives abroad.
- Liaise with foreign diplomatic representatives in Italy.
- Liaise with private consular agents in Rome and Milan.
- Liaise with local police and immigration authorities.
- Liaise with local border police.
- Cooperate with scientific institutes and participate in meetings organized by the Welcome Office of the Area Science Park.
Required Experience
Minimum eight (8) years of relevant working experience in visa, immigration, or consular/diplomatic support services. Experience dealing with Italian and/or Schengen visa procedures and immigration authorities. Experience in liaising with government bodies, diplomatic missions, or consular services.
Qualifications
Completed secondary, technical and/or vocational school.
