Overview
Provide administrative, logistical, and coordination support to the World Bank portfolio in Ukraine.
Key Responsibilities
- Provide day-to-day administrative and logistical support to the Ukraine Country Office and relevant task teams, including scheduling meetings, organizing workshops and events, preparing meeting materials, coordinating calendars, and supporting follow-up actions.
- Support visiting WBG missions to Ukraine, including coordination of mission schedules, meeting arrangements, transport, accommodation, access to office facilities, logistical notes, and liaison with government counterparts, development partners, and other stakeholders, as needed.
- Assist with travel arrangements and related logistics for staff, consultants, and mission teams, in line with World Bank procedures and Ukraine Country Office requirements.
- Support budget preparation, monitoring, payment processing, procurement actions, and other administrative processes, ensuring timely follow-up and proper documentation.
- Assist the Operations Manager, task team leaders, and specialists in preparing materials and deliverables, including stakeholder mapping, background research, meeting notes, presentations, correspondence, and preliminary analysis.
- Maintain and periodically update relevant databases, contact lists, filing systems, mission records, and other team or country office information repositories.
- Draft, format, and quality-check correspondence, briefs, reports, presentations, tables, and other documents as required.
- Coordinate with relevant internal World Bank units, including operations, procurement, financial management, security, travel, resource management, and administrative teams, to facilitate smooth implementation of country office and project activities.
- Support coordination with external stakeholders, including government institutions, development partners, consultants, vendors, and service providers, as requested.
- Assist with the organization of official meetings, workshops, consultations, and events, including venue arrangements, interpretation/translation support, participant lists, invitations, materials, catering, and post-event documentation.
- Support proper filing, record keeping, and compliance with applicable World Bank administrative policies, procedures, and standards.
- Perform other administrative, logistical, and coordination duties as assigned by the ECCEE Operations Manager.
Required Experience
- Relevant work experience in administrative, logistical, operational, or project support, preferably in an international organization, development institution, government-facing environment, or donor-funded project.
- Prior experience supporting development programs, emergency response, reconstruction, public sector reform, or Ukraine-related operations would be an advantage.
Qualifications
Bachelor’s degree or diploma in administration, business, accounting, project management, public administration, international relations, or another relevant field.
