Overview
The Finance Assistant will support the effective implementation of financial management processes in the Ogoja Field Office by ensuring accurate transaction processing, documentation, record keeping, compliance monitoring, and financial administration.
Key Responsibilities
- Raise cheques approved by relevant budget holders/Finance and taking them to approved signatories for signing
- Perform monthly Bank Reconciliation
- Perform bank-related activities, picking up monthly bank statements.
- Support in the payments of participants and other beneficiaries.
- Requesting and Collection of the Finance unit office stationery and consumables from the admin office for day-to-day business activities.
- Reconciling and matching of transactions on the system on a weekly basis.
- Maintain custody of the office petty cash fund and make daily cash payments of approved transactions.
- Daily update and maintenance of the manual cash book
- Conduct weekly and month-end cash counts
- Ensure all payment and journal vouchers are electronically archived on a monthly basis.
- Review monthly TL to ensure all vouchers for transactions posted to the system are completely filed.
- Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
- Produce soft/scanned copies of documents for retention purposes.
- Keep a standard record of document retrieval and return log
- Verify all transactions and ensure that the relevant supporting documents have been filed
- Maintain a filing system for all transactions
- Support in maintaining the soft copy archiving system
- Cashier
- Bi-weekly payment run
- Support in the payments of participants and other beneficiaries.
- Processing of partner payments
- Support during audits to retrieve selected samples a week before the commencement of any audit exercise
- Return all vouchers to their appropriate box files after the conclusion of any audit exercise
- Support in the verification of all assets
- Assist during audit to retrieve all relevant documents for audit exercise
- Any other duties assigned by the supervisor or line manager
- Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard
Required Experience
- Minimum of 1 year of experience in finance or accounting.
- Experience working with NGOs or international development organizations.
Qualifications
- HND/BSc/BCom in Accounting
- Professional qualification (ACA, CNA, CITN, etc) – added advantage
