Overview
Support the Management Services Assistant in Goz Beida in overseeing daily vehicle and driver management, administrative tasks for premises and guest houses, stock management, office equipment, and archives. The role also involves deputizing for the Assistant Management Services and Finance Officer when they are absent.
Key Responsibilities
- Contribute to country plans and administrative processes.
- Gather and analyze data for reliable information and reports.
- Support the sub-office in managing existing resources and identifying new requirements.
- Ensure vehicle and driver missions are programmed according to procedures.
- Oversee maintenance contracts and solicit new ones as needed.
- Maintain and renew stock levels to prevent shortages and update dedicated platforms.
- Ensure the protection of WFP's movable and immovable assets.
- Manage fuel stock and update the FMS platform.
- Archive sub-office documents.
- Manage the Guest House, ensuring cleanliness, hygiene, equipment, and consumables.
- Coordinate Guest House room reservations.
- Welcome and brief Guest House clients.
- Collect Guest House accommodation fees and deposit them.
- Prepare monthly Guest House management reports.
- Provide interim support for the Finance/Assistant Officer and other sub-offices as needed.
- Perform other tasks as requested by supervisors.
Required Experience
At least four years of professional experience at increasingly responsible levels in the considered field, with experience in administrative work. Basic experience in Administration and finance. Demonstrated high level of mastery of administrative operating standards in daily work. Experience in managing external clients and/or partnerships.
Qualifications
Completion of secondary education cycle. A postgraduate degree in administration or other related disciplines would be a plus.
