Overview
Provide administrative and clerical support in an office environment. Responsibilities include drafting correspondence, managing records, and assisting with meeting and travel arrangements.
Key Responsibilities
- Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation;
- Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts /units;
- Enter, retrieve, structure and update selected information and data from various sources; present results in standard format;
- Set up and maintain office files and reference systems according to standard procedures;
- Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems;
- Support the organization and administration of meetings, workshops and events;
- Assist with arranging for travels: organize transport, logistics, accommodation, documents;
- Ensure availability of office supplies and appropriate maintenance of office equipment;
- Perform other duties as required.
Required Experience
- High school diploma with three years of relevant experience; or, Bachelor's degree in business administration or related fields from an accredited institution with one year of relevant professional experience.
- Experience providing general administrative and clerical support in an office environment.
- Experience organizing meetings, travel arrangements and logistics.
- Experience maintaining filing systems and administrative records.
- Experience handling confidential information with discretion.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualifications
High school diploma or Bachelor's degree in business administration or related fields from an accredited institution.
