Overview
The Finance and Budget Assistant will support the United Nations Office for Partnerships in managing financial and budgetary tasks, including preparing budget proposals, monitoring expenditures, and processing financial transactions.
Key Responsibilities
- Prepares supporting documents for cost estimates and budget proposals.
- Assists in elaborating resource requirements for budget submissions.
- Monitors expenditures and prepares adjustments.
- Assists in the preparation of budget performance submissions and reports.
- Reviews and processes special service agreements, travel requests, and requisitions.
- Provides quarterly status of funds’ reports and responds to queries.
- Provides assistance in trust fund management and implementation.
- Performs grants management functions in Umoja.
- Keeps up to date on relevant documents and guidelines.
- Assists in the establishment and closure of trust funds and projects.
- Assists in finalization of project documents and Board documentation.
- Maintains tracking of project documents and communicates with stakeholders.
- Drafts correspondence regarding programmatic, financial, and budget matters.
- Maintains files and databases.
- Serves as the IT focal point in the work unit.
Required Experience
A minimum of seven years of experience in finance, budget, accounting, or administrative services is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. Experience in the administration and management of extra-budgetary resources from voluntary contributions is required. Experience in trust-fund management and grant-management module in Enterprise Resource Planning (ERP) systems such as SAP, Umoja or similar is required. Experience in reviewing budget and finance components of project proposals is desired.
Qualifications
High school diploma or equivalent is required.
