Overview
Provide administrative and financial support for project implementation, including budget monitoring, transaction processing, and financial reporting.
Key Responsibilities
- Provide overall administrative support to UNJP /PHI/088/EC;
- Assist in office administration and maintain up-to-date and accurate financial records of all disbursements and receipts related to the Representation and projects, and use these records as a basis for preparing financial reports for use by the FAOR, RAP, donor, Government, and other partners;
- Assist in monitoring the project budget, tracking expenditures and commitments against approved allocations. Review Project Status Reports and Transaction Listings in iMIS, in collaboration with the FAO team, based on approved annual work plans and projected future project activities.
- Update and maintain electronic and paper filing of relevant administrative and financial information; assist in the preparation of budget revisions.
- Prepare purchase requisitions in consultation with the Project Team, source information for potential local suppliers, facilitate arrangements for inspection and delivery of inputs and supplies, and ensure the timeliness of delivery of all required inputs;
- Submit payment requests for very low value procurement, reimbursements.
- Process payments in accordance with prescribed guidelines for disbursement of Operational Cash Advances (OCA) and Outposted Petty Cash (OPC);
- Ensure timely submission of human resource-related employment requirements for project staff (timesheets, contracts, QARs and other related documents);
- Provide support in project closure;
- Establish and maintain an inventory of all project properties (equipment, furniture, fixtures, other attractive items and supplies);
- Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative.
- Ensure compliance with donor visibility requirements and proper implementation of the project’s communication and visibility activities across teams and actions, including in line with the European Commission’s “Use of the EU emblem in the context of EU programmes 2021–2027” and “Communicating and raising EU visibility – Guidance for external actions” (July 2022). Ensures that all teams, consultants, grantees and implementing partners comply with relevant visibility requirements.
Required Experience
At least five (5) years of experience in providing administrative and financial/logistical support to project implementation at the field level, with demonstrated knowledge of financial risk management, accountability mechanisms, audit readiness, asset sustainability, and effective coordination with programme management and finance functions.
Qualifications
University degree in accountancy, finance, business administration, management, commerce, economics or other related discipline relevant to the assignment;
