Overview
The Project Associate will assist in the efficient delivery of a joint project, focusing on administrative, logistical, procurement, and financial management tasks. The role supports the achievement of project results and ensures compliance with UNDP rules and regulations.
Key Responsibilities
- Undertake administrative, logistical, travel, procurement, financial and asset management tasks.
- Provide support to procure goods and services.
- Provide administrative support in arranging meetings.
- Participate in the preparation of work plans, operation plans and procurement plans.
- Provide support in quality control of project activities.
- Maintain an appropriate filing system.
- Provide support in regular monitoring and data collection.
- Provide general secretarial and administrative assistance.
- Ensure administration and implementation of operational strategies.
- Provide financial support, including drafting progress reports with financial data and assisting in budget cycle management.
- Monitor project expenditures and perform preparatory work for audits.
- Ensure timely submission of financial reports.
- Ensure UNDP procurement rules are followed and maintain responsibility for inventory of project assets.
- Organize procurement processes.
- Prepare and timely submit travel documents.
- Support with protocol matters and registration of staff.
- Compile, organize and file information and documents.
- Prepare documents set for vendor creation.
- Ensure proper control of supporting documents for payments.
- Prepare and timely submit payment requests.
- Provide financial monitoring over project commitments and expenditures.
- Keep regular contact with project experts and consultants.
- Control the usage and proper accounting of non-expendable equipment.
- Provide administrative, financial and logistical support to project events.
- Keep files of project documents and expert reports.
- Act on telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments.
- Provide translation of documents for/to English/Russian/Belarusian as required.
- Draft project correspondence and documents.
- Assist in collection, preparation and submission of support documents for NPSA contracts extensions.
Required Experience
- Minimum 7 years (with Secondary Education) OR 4 years (with Bachelor´s degree) of relevant work experience in the field of Administration, Finance, Economics. Business Administration or Public Administration.
- Demonstrated experience of working in a multi-cultural work environment is an asset.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Experience of working for international organization related to project implementation and previous experience managing UNDP projects is desirable.
- Demonstrated experience in Project administration is an asset.
- Demonstrated experience in financial administration is desirable.
- Demonstrated experience in working with international organizations project implementation is desirable.
- Demonstrated experience to communicate well and interact with key partners in project implementation and delivery is an asset.
- Demonstrated Experience in project-level or state/national-level monitoring and evaluation system implementation is an asset.
Qualifications
Secondary Education is required. University degree (Bachelor’s degree) in public administration, Business Administration, Public Administration, Management, Economics, or related field will be given due consideration but is not a requirement.
