Overview
The Procurement Officer is responsible for the timely, efficient, and effective procurement of goods and services, and quality assurance for Letters of Agreement, in compliance with FAO Rules and Regulations.
Key Responsibilities
- Leads and/or participates in teams and provides expertise on Organization-wide committees or working groups, and/or supervises staff.
- Supervises, oversees and/or contributes to the delivery of procurement/contractual reporting and activities/services in accordance with FAO policies and regulatory framework.
- Develops and updates the supporting operational, policy, control and/or risk management frameworks.
- Analyses procurement and LoA information for inclusion in statutory reports, management reports, procurement statements, and/or reports to donors.
- Responds to requests for assistance and provides procurement and regulatory advice and assistance to managers.
- Coordinates and ensures initiatives under the Organization's work on the Corporate Environmental Responsibility Strategy.
- Develops effective working relationships including coaching, mentoring and evaluating staff.
- Participates in the development of training and related training materials and promotes best practices and capacity development.
- Advises on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.
- Reviews and prepares solicitation process, identifies the method of solicitation, prepares tendering documents, distributes invitations to tender and conducts all aspects of bid/proposals evaluations.
- Prepares and supports the submission of cases to the Local, Regional and Headquarters Procurement Committees as appropriate; serves as Secretary for the Regional Procurement Committee.
- Reviews, assesses and makes recommendations on whether to grant increased ad hoc re-Delegation of Authority (DOA).
- Conducts market research to keep abreast of market developments.
- Undertakes the “Buyer” function in conformity with FAO rules and regulations.
- Conducts procurement missions providing support for undertaking specific complex procurement actions.
- Assesses the overall procurement capacity in the region and advises the management in establishing appropriate set-ups.
- Supports the establishment and update of procurement plans regularly.
- Reviews Letters of Agreement (LoA) in conformity with the Quality Assurance function.
- Promotes competitive selection processes for LoA Service Providers.
- Reviews and provides clearance for the procurement component and subcontracting for high value LOA.
- Identifies and makes initial determinations and recommendations concerning disputes or claims arising out of procurement actions.
- Leads and coordinates the procurement team in the regional office and provides functional oversight/supervision of international Procurement Officers (IPOs) and Procurement Specialists in the region.
Required Experience
- Seven years of relevant experience in procurement related activities including at least three years of supervisory experience; OR nine years of work experience in procurement related activities including at least three years of supervisory experience.
- Work experience in more than one location or area of work, particularly in field positions.
- Extent and relevance of experience in the field of the Corporate Environmental Responsibility.
- Demonstrated knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services.
- Extent and relevance of experience in public sector procurement dealing with complex contractual issues, revise and draft contract, formulate options and propose recommendations.
- Extent and relevance of experience in identifying clients' procurement-related needs and in providing support and guidance from clients' point of view.
- Extent and relevance of experience in logistics operations is desirable.
Qualifications
Advanced university degree (Master’s degree or equivalent) in law, business/public administration, finance, economics, commerce, marketing or a related field; OR a first-level degree in law, business/public administration, finance, economics, commerce, marketing or a related field, and completion of professional qualification from an internationally recognized body such as CIPS4, MCIPS, FCIPS or other UN-wide recognized certifications.
