Project Assistant (G5)

Organization for Security and Co-operation in Europe - OSCE

Vienna, Austria

Staff Closes 10 Aug 2026 11 days left

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Overview

The Project Assistant (G5) role supports the OSCE Support Programme for Ukraine (SPU) in its objective to assist the Ukrainian Government's reform efforts and mitigate risks to civilians. The position focuses on administrative and substantive project matters within the Rule of Law and Human Rights Component.

Key Responsibilities

Drafting routine and non-routine correspondence, working documents, and background material.
Assisting in the development and timely implementation of project activities.
Performing administrative tasks such as scheduling meetings and managing reservations.
Undertaking computer-based searches and collating information for project activities.
Preparing requests and documents for requisitions, travel, and procurement.
Tracking pending matters, deadlines, and budget/expenditure for project outcomes.

Required Experience

Minimum five years of work experience in administrative or project management field, preferably in international organizations. Experience in project planning, implementation and reporting.

Qualifications

Completed secondary education supplemented by specialized training or formal studies in administration, project management, rule of law and human rights or other field relevant for the post.

Other Details

Languages Required

Professional fluency in English and Ukrainian with excellent communication skills (both oral and written).

Languages Preferred

Excellent knowledge of Microsoft Excel would be considered an asset. Experience with an ERP/ORACLE software is an asset.

Contract Duration

The SPU is planned to run until 31 December 2028.

Work Modality

Alternative working arrangements are provisionally in place.

Remuneration

Monthly remuneration, subject to social security deductions, is EUR 1,628 as per the relevant OSCE salary scale. The salary payment is effected in EUR. Social benefits will include participation in Cigna medical insurance scheme and the OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees. Appointments are normally made at Step 1 of the applicable OSCE salary scale. In exceptional cases, an initial appointment at up to Step 3 may be considered.

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