Overview
The Programme Associate is responsible for supporting the Office Programme by performing a variety of standard administrative processes ensuring high quality and accuracy of work of WEE focused areas. The role promotes a quality and results-oriented approach and works in close collaboration with the Operations, Programme and projects staff team.
Key Responsibilities
- Provide administrative and logistical support to the formulation and management of programmes, including preparation of work plans, budgets, and proposals.
- Provide technical guidance on routine delivery and reporting of programme supported activities and finances.
- Prepare information for programme audits and support implementation of audit recommendations.
- Review programme data for the Jordan Country Office website.
- Identify sources and gather/compile data and information for documents, guidelines, speeches, and position papers.
- Provide administrative support to the financial management of the Country Office, including project creation, budget revisions, and financial close.
- Monitor budget preparation and finances of programmes/projects.
- Review financial reports and prepare non-PO vouchers.
- Process payments for consultants and maintain internal expenditures control system.
- Create requisitions and register good receipts in Quantum system.
- Assist in the preparation and follow-up of cost-recovery bills.
- Undertake logistical, administrative, and financial arrangements for meetings, workshops, events, and missions.
- Make travel arrangements for the Programme Team.
- Prepare public information materials and briefing packets.
- Assemble briefing materials and prepare presentations.
- Prepare cost-sharing and other agreements and follow up on contributions.
- Organize, compile, and process information from donors, Country Office, and programme team for databases and documents.
- Provide administrative support for synthesis of lessons learned and best practices.
- Provide administrative support for the organization of training for office personnel and partners.
- Perform other duties within their functional profile as deemed necessary.
Required Experience
- At least 6 years of progressively responsible experience in administration or programme management/support is required.
- Experience in working in a computer environment using multiple office software packages, specifically Excel is required.
- Experience in supporting a programme management team is required.
- Experience in working with national and implementing partners is required.
- Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is required.
Qualifications
- Completion of secondary education is required.
- Bachelor’s degree in business or public administration is desirable.
