Overview
Provides administrative and logistical support for programme formulation and management, including financial administration, resource mobilization, and knowledge sharing.
Key Responsibilities
- Provide administrative support in the preparation of programme work plans, budgets, and proposals.
- Provide technical guidance to COs and executing agencies on routine delivery and reporting.
- Prepare information for the audit of programmes/projects and support implementation of audit recommendations.
- Review programme data for the COs website.
- Identify sources and gather and compile data and information for document preparation.
- Create projects in Quantum system, prepare budget revisions, revise project awards and status.
- Determine unutilized funds and the operational and financial close of a project.
- Provide administrative support in monitoring budget preparation and finances of programmes/projects.
- Review financial reports and prepare non-PO vouchers for development projects.
- Process payment for consultants and maintain internal expenditures control system.
- Create requisitions in Quantum system for development projects and register good receipts.
- Assist in the preparation and follow up of cost-recovery bills in Quantum system.
- Undertake logistical, administrative and financial arrangements for meetings, workshops, events, and missions.
- Make travel arrangements for the Programme Team.
- Prepare public information materials and briefing packets.
- Assemble briefing materials and prepare presentations.
- Provide guidance and training to Programme Assistants.
- Prepare cost-sharing and other agreements and follow up on contributions.
- Organize, compile and process information from donors, CO, and programme team.
- Provide administrative support for synthesis of lessons learnt and best practices.
- Provide administrative support to the organization of training for office personnel and partners.
- Perform other duties within their functional profile as deemed necessary.
Required Experience
At least 6 years of progressively responsible experience in administration or programme management/support is required. Experience in working in a computer environment using multiple office software packages is required. Experience in supporting a team is required. Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Qualifications
Completion of secondary education is required. Bachelor’s degree in business or public administration is desirable.
