Overview
Provide high-quality financial management support to the UN-Habitat Brazil portfolio, ensuring timely delivery of outputs and contributing to effective management, monitoring, reporting, and compliance of project resources.
Key Responsibilities
- Provide strategic financial guidance and coordinate financial management processes.
- Support and coordinate the review, strengthening and monitoring of financial management processes, systems, internal controls and financial procedures.
- Provide strategic financial advice to senior management.
- Review, analyze and monitor financial performance and trends.
- Review financial records and transactions.
- Support the financial review of project budgets and cost-recovery mechanisms.
- Provide guidance and capacity-building support to project teams on financial policies, procedures, budget management and donor compliance requirements.
- Prepare financial analyses and management information.
- Coordinate and follow up consultant and individual contractor payments.
- Coordinate and monitor vendor payment requests.
- Coordinate and support the preparation of annual budgets, work plans, and financial forecasts.
- Review and monitor budget implementation and expenditure trends.
- Review budget revisions and reallocations.
- Prepare regular budget execution reports and financial analyses.
- Provide technical advice to project managers on budget management and financial planning.
- Coordinate and support the financial management of donor-funded projects.
- Review the application of financial provisions contained in contribution agreements and donor regulations.
- Coordinate the preparation and review of donor financial reports.
- Support project formulation by reviewing and contributing with financial proposals, budgets, and cost estimates.
- Monitor project expenditures against approved budgets and funding ceilings.
- Coordinate the administrative and financial actions required for the preparation, review and processing of Implementing Partner Agreements.
- Prepare and review Implementing Partner (IP) budgets and funding transfer requirements.
- Review Implementing Partner financial reports, supporting documentation and expenditure statements.
- Support the monitoring and follow-up of advances, financial reporting deadlines and liquidation of funds transferred to Implementing Partners.
- Process and maintain Implementing Partner transactions in Umoja/Umoja 2.
- Prepare financial analyses, reconciliations and status reports related to Implementing Partner agreements and budget utilization.
- Support and coordinate accounting, reconciliation, and financial reporting.
- Review financial statements, reconciliations, and supporting documentation.
- Coordinate and support month-end and year-end financial closing processes.
- Review accounting records and supporting documentation.
- Analyze and monitor cash flow requirements and support treasury management activities.
- Support the strengthening and monitoring of effective internal control mechanisms.
- Identify financial and operational risks and recommend appropriate mitigation measures.
- Monitor compliance with internal policies, donor requirements, and applicable financial regulations.
- Support the implementation of audit recommendations and strengthen internal control practices.
- Promote accountability, transparency, and sound financial management practices.
- Coordinate the timely preparation of audit documentation and support the development of management responses.
- Contribute and monitor the implementation of audit recommendations and corrective action plans.
- Perform any other financial, administrative, or management-related duties assigned.
- Complete all courses and training activities indicated by supervisor.
- Get familiarized with United Nations security mechanisms and comply with them.
- Deliver outputs associated with financial management, budget monitoring, financial reporting, compliance and donor support functions.
- Prepare timely financial analyses, budget monitoring reports, donor financial reports, financial compliance reviews, audit support activities and recommendations for strengthening financial management practices.
Required Experience
- A minimum of eight (8) years of progressively responsible experience in finance, accounting, budgeting, financial reporting, audit or related areas is required.
- Experience in the financial management of projects and programmes funded by multiple stakeholders and/or donors is required.
- Experience in budget preparation, financial monitoring, reporting and internal controls is required.
- Previous experience within the United Nations System is desirable.
- Experience working with ERP systems such as SAP and/or Umoja is desirable.
Qualifications
- Bachelor's degree in Finance, Accounting, Economics, Business Administration, Public Administration, Management, or a related field is required.
- Postgraduate degree (Specialization, Master's Degree or equivalent) in Finance, Accounting, Economics, Business Administration, Public Administration, Management, or a related field is required.
- In lieu of a postgraduate degree, an additional five (5) years of relevant professional experience may be accepted.
