Overview
The World Bank is seeking a Receptionist with expanded administrative assistant functions to provide support to the Uzbekistan Country Office. This role involves managing reception duties and assisting with various administrative tasks in a fast-paced environment.
Key Responsibilities
- Answer and transfer incoming telephone calls.
- Meet office visitors and connect them with relevant staff.
- Maintain and update staff telephone lists.
- Register, log, and distribute incoming correspondence.
- Coordinate registration and scanning of outgoing letters.
- Monitor timely responses to incoming correspondence.
- Coordinate distribution of outgoing letters with couriers.
- Distribute weekly schedules of upcoming missions to staff.
- Prepare letters in required languages on administrative subjects.
- File hard copies of incoming letters and control outgoing filing.
- Assist with ad-hoc requests such as calling taxis.
- Scan documents and send them to relevant staff.
- Maintain diplomatic pouch registration and shipment.
- Order stationary supplies for the office.
- Keep track of conference room usage.
- Assist with drafting routine correspondence and producing text, reports, figures, and graphs.
- Translate ad hoc documents on a selective basis in English and Russian.
- Assist in preparation and logistical planning for office events.
- Perform basic clerical tasks and operate standard office equipment.
- Ensure a staff member is present at the Reception desk at all times during office hours.
- Perform ad hoc other duties as requested.
Required Experience
At least 2 years of relevant experience. Previous experience with an international organization is an advantage.
Qualifications
Minimum bachelor’s degree diploma.
