Overview
The E T Temporary position is responsible for processing payments to vendors and staff, involving invoice review, data entry, and payment proposal preparation. The role requires interaction with accounting staff and vendors to resolve payment-related issues.
Key Responsibilities
- Process payments to staff and vendors within service standards and contractual terms, including invoice review, data entry, and payment proposal preparation, review, and release.
- Track and clear invoice work items assigned in the SAP inbox; check emails received from clients and take immediate action; resolve cases that require special attention.
- Follow up with TTLs, managers, other staff, and vendors regarding pending workflow items.
- Apply provisions of US GAAP for accrual accounting.
- Adopt best practices to set off vendor receivables.
- Research and initiate action for vendor debit balances; work with vendor on refunds.
- Investigate and resolve cases for failed payment executions, stop payment requests, and stale-dated checks.
- Execute vendor down-payments, as needed for prepaid expenses and advances and ensure these are netted against subsequent invoices; monitor and resolve open down-payments.
- Execute daily Evaluated Receipts Settlement (ERS) process to generate invoice documents in SAP from electronically approved service entry sheets.
- Provide resolution to vendor claims relating to non-payment or incomplete payment or insufficient information to apply payments.
- Respond to queries from vendors and units relating to invoice payments.
- Analyze / research / act on requests for accounting adjustments relating to accounts payable, engage in discussion as needed to understand and determine action required.
- Submit employee reimbursement request for miscellaneous payments to consultants and non-PO payments to firms.
- Coordinate with the vendor master team to update banking information.
- Maintain excellent client rapport and demonstrate client service skills in resolving issues.
- Participate in ad-hoc activities such as system testing and other assigned tasks.
Required Experience
A minimum of 3 years of relevant experience. Substantial work experience with transaction processing using integrated, automated accounting systems with a comparable level of complexity to the SAP system; a proven track record of critical thinking skills in an automated accounting environment.
Qualifications
Bachelor’s degree in accounting, Commerce, or related field.
