Overview
This role supports administrative and logistics functions within the organization's operations.
Key Responsibilities
- Ensure office compliance with administrative legal requirements, including taxes, government registrations, and licenses.
- Maintain office premises cleanliness and organization.
- Manage tenancy agreements and coordinate travel arrangements.
- Provide reception services and monitor stock of refreshments and supplies.
- Oversee timely payment of utility bills and guesthouse rents.
- Manage office inventory, equipment, furniture, and fittings.
- Promote awareness of organizational policies and procedures.
- Ensure office buildings and accommodation facilities are maintained.
- Ensure procurement processes comply with logistics handbook and donor requirements.
- Prepare RFQs, obtain quotations, conduct bid analysis, and upload POs.
- Draft supplier contracts and submit invoices for payment.
- Maintain updated contract management forms.
- Liaise with suppliers for prompt delivery of goods and services.
- Organize transport of materials according to procedures.
- Maintain accurate stock and asset lists and reports.
- Maintain a proper filing system for procurement documents.
- Facilitate receiving and dispatching of supplies and project materials.
- Manage office permanent and temporary vehicles and prepare their payments.
- Monitor office generator log sheet, daily fuel consumption, and prepare monthly reports.
