Overview
Support the day-to-day implementation of the Global Environment Facility (GEF) Small Grants Programme (SGP), ensuring conformity to expected results and assisting with programme financial management and administrative support.
Key Responsibilities
- Contribute to programme/project implementation, ensuring conformity to expected results.
- Assist in prescreening project concepts and evaluating financial parts of proposals.
- Advise potential grantees on project preparation processes and guidelines.
- Provide support and guidance to new and ongoing projects and their grantees.
- Assist in project implementation, grievance redress mechanism, monitoring and evaluation.
- Support organization and preparation of minutes of meetings and events.
- Maintain contacts with NGOs, governmental institutions, donors, and other stakeholders.
- Assist in reporting to the Central Programme Management Team (CPMT) and UNDP Country Office (UNDP CO).
- Support M&E requirements, including Project Implementation Reports (PIR), Midterm Reviews (MTR), and Terminal Evaluations (TE).
- Draft memos and operational documents and respond to queries on SGP programme matters.
- Update and maintain SGP project and stakeholder databases.
- Provide guidance, review, and control accuracy of project financial reports.
- Process payment requests from grantees and vendors.
- Maintain financial integrity of the programme and monitor accounting system.
- Prepare and maintain grant disbursement table and calendar.
- Draft annual SGP Country office administrative and project budget proposals.
- Manage the Petty Cash account.
- Enter, extract, and transfer data from Quantum and SGP database and produce reports.
- Follow up on travel arrangements and DSA payments.
- Procure office supplies, equipment, and furniture.
- Manage and organize everyday office work.
- Establish and maintain filing systems for administrative, financial, and management files.
- Draft routine correspondence and communications.
- Provide administrative and operational support to SGP events and activities.
- Prepare background information and documentation.
- Ensure flow of information and dissemination of materials.
- Maintain an updated inventory of all physical assets.
- Provide logistical and administrative support to visiting missions, travel arrangements, and meetings.
- Support with project audits.
- Actively support SGP country office in knowledge management, networking, and visibility efforts.
- Support NC and NSC in efforts towards proper recognition of SGP in KM & Communication material.
- Facilitate the organization of SGP advocacy events, workshops, stakeholders’ dialogues and round tables.
- Assist in drafting articles and publications.
- Participate at events for SGP information dissemination purposes.
- Maintain, update or provide valid SGP information for SGP website, SGP Global database and UNDP CO website.
- Generate Performance Evaluation Report.
- Support implementation of the project monitoring system.
Required Experience
Minimum five (5) years (with Secondary education), or two (2) years (with Bachelors’ degree) of progressively responsible administrative or programme experience is required at the national or international level.
Qualifications
- Secondary education is required.
- OR A first level university degree (bachelor’s degree or equivalent) in Business or Public Administration, Environmental and Social Science will also be given due consideration, but it is not a requirement.
- A certificate in Business Administration/ Accounting or Finance will provide distinctive advantage to the candidate.
