Overview
The Administrative Analyst will support the implementation of UN-Habitat projects and their activities in Brazil, providing administrative and operational assistance.
Key Responsibilities
- Provide administrative support for project activities.
- Support communication teams in engaging with local counterparts.
- Organize project meetings and document them.
- Collect data, legislation, and documents from municipal offices.
- Organize and archive project-related documents.
- Support receipt and distribution of correspondence and materials.
- Assist with audits and compliance checks.
- Maintain and update office inventory.
- Request quotes for acquisitions.
- Write official letters in Portuguese.
- Support personnel selection processes and interviews.
- Assist in receiving consultant reports and payroll procedures.
- Assist in organizing events.
- Assist with travel requests and mission reports.
- Keep information organized and accessible.
- Support project budget monitoring.
- Liaise with Core Team for consultant database control.
- Carry out specific activities and other tasks requested by the supervisor.
- Support other administrative functions.
- Participate in missions as requested.
- Complete indicated courses and training activities, including BSAFE.
Required Experience
- Minimum four (4) years of experience in administrative, secretarial, project management, operational and/or human resources activities in Brazil is required.
- Professional experience with local governments and/or civil society and advocacy initiatives is desirable.
- Familiarity with and interest in urban development, climate issues and the Organization's global urban agenda are desirable.
- Previous experience within the UN System is desirable.
Qualifications
- Bachelor's degree in Administration, Public Management, or related fields is required, or additional three (3) years of relevant experience to the post, beyond the requirement.
- Postgraduate degree (Lato Sensu or Stricto Sensu) in Project Management, or related fields is desirable.
