Overview
The Logistics Associate is responsible for supporting the continuous provision of affordable and high-quality supplies and services in compliance with UNICEF’s policies and procedures.
Key Responsibilities
- Clearance of incoming goods
- In-country logistics
- Support for warehouse and inventory management activities
- Reporting
- Planning
- Liaise with Programme Section and Procurement Services Team to prepare all required import regulatory submissions.
- Liaise with Programme Section and Procurement Services Team to ensure supply plan incorporate a distribution plan and required funding source.
- Prepare in consultation with Supervisor estimate logistics commitments and allocation to vendors.
- Monitor logistics spend and on a quarterly basis review adequacy of the outstanding logics commitments.
- Verify that all necessary documentation complies with export and import regulations.
- Issue letters of Authority (LoA) in a timely manner.
- Closely monitor the clearance process, promptly address any issues or queries, and ensure adherence to all customs regulations and tariffs.
- Ensure the Unit’s monitoring tools are timely update.
- Initiate requests to select reliable freight forwarders or shipping companies.
- Coordinate with the selected carrier to arrange for timely pick-up and delivery of goods.
- Track shipments in real time and proactively address any delays or issues.
- Confirm that all goods are delivered safely and on time.
- Ensure all movement of goods is accurately recorded in Vision.
- Promote good warehouse management practices and ensure that third parties are trained accordingly.
- Supervise the receipt and dispatch of consignments and supplies.
- Prepare stock reports, monitor inventory to identify trends, and track inventory status.
- Conduct regular physical inventory counts in the warehouses.
- Prepare documentation for the disposal of commodities.
- Track supplies near expiration and ensure compliance with FIFO and FEFO approaches.
- Ensure all logistics movements of goods are reported according to UNICEF guidelines.
- Monitor the performance of contractors to track Key Performance Indicators and identify any bottlenecks.
- Maintain and develop further Unit’s monitoring tools.
Required Experience
A minimum of six years of relevant administrative experience in supply chain management or a commercial context is required.
Qualifications
Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
