Overview
Support the implementation of the Shifting to Zero Waste Against Pollution (SWAP) project and the Zero Waste Finance Platform, focusing on technical, administrative, and financial coordination.
Key Responsibilities
- Support global SWAP project implementation and the Zero Waste Finance Platform.
- Provide technical support to the SWAP global project coordinator and Project Manager.
- Prepare progress reports, including the annual Project Implementation Report (PIR) to the GEF.
- Coordinate and organize project meetings, including scheduling, agenda drafting, and minute-taking.
- Maintain project documentation in an accessible filing system.
- Assist in preparing and reviewing draft reports, knowledge products, presentations, and materials.
- Help with translation, proofreading, and editing of documents.
- Support internal communication and information dissemination.
- Conduct research on partners, initiatives, and donors.
- Provide inputs to and coordinate the approval process for various agreements.
- Manage procurement processes for the SWAP Global Component, including hiring consultants and procuring goods/services.
- Support hiring processes for SWAP’s global component, including PSA contract processes.
- Coordinate travel processes for the PMU and experts.
- Lead logistical processes for Project Events and Workshops.
- Coordinate administrative processes for SWAP, including budget revisions.
- Perform duties in compliance with UNDP financial regulations and rules.
- Stay up-to-date with UNDP POPP and GEF rules.
- Prepare budget revisions in Quantum and PIM+.
- Set up and maintain document control procedures and a filing system.
- Assist in managing day-to-day financial administration.
- Maintain the internal expenditures control system.
- Process and track payments for IPSA’s, service vendors, and consultants.
- Review and verify financial transactions and activities.
- Monitor the proper functioning of the financial resources management system.
- Create requisitions, implement budget and project award revisions.
- Track, monitor, and report on the use of project resources.
- Coordinate payments for consultants, IPSA contract holders, contractors, and responsible parties.
- Assist in mapping fiscal and financial incentives.
- Contribute to research and drafting for investment plans, financing strategies, and feasibility assessments.
- Collect and analyze data on expenditures for waste systems and cost recovery models.
- Support drafting of case studies and policy notes on financing innovations.
- Maintain databases of financing partners.
- Support preparation of investor roundtables, PPP dialogues, and stakeholder consultations.
- Provide logistical and substantive support to national SWAP teams and municipal governments on financing instruments.
- Draft inputs for training materials, workshops, and South-South exchanges.
- Contribute to communication products highlighting financing innovations.
- Prepare briefs and notes to disseminate lessons learned on financing mechanisms.
- Contribute to monitoring finance-related indicators under the SWAP Results Framework.
- Draft inputs for GEF reporting (PIR, MTR, TE) and SFH corporate reporting.
Required Experience
- Minimum two (2) years (with Master´s degree) or four (4) years (with Bachelor´s degree) of professional experience in project management / coordination / support in an international setting.
- At least two (2) years of experience using an Enterprise Resource Planning (ERP) software in an international setting.
- At least one (1) year working in one of these fields, at the international, national or municipal levels, in public or private sectors: waste management, environmental protection, sustainable finance for development.
- Experience in organisation of international meetings.
- Experience in facilitating / supporting an expert group.
- Experience in supporting/managing development project.
- Experience working with UN/UNDP as a consultant, staff/ PSA holder or partner.
Qualifications
- Advanced university degree (master’s degree or equivalent) in Administration, Project Management, Environmental Studies, Finance or related is required.
- OR A first-level university degree (bachelor’s degree) in the above-mentioned fields of study, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
