Overview
The Administration and Finance Associate (AFA) will provide administrative and financial management support for project implementation under the guidance of the Project Manager.
Key Responsibilities
- Assist in timely and effective implementation of HR and procurement plans.
- Maintain accurate financial and personnel records.
- Undertake quality assurance of project procurement.
- Draft internal and external correspondence.
- Support organizing workshops, seminars, and training.
- Provide logistic support in organizing Project Board Meetings.
- Maintain a filing system for the project.
- Oversee day-to-day logistic/operation management.
- Track progress in financial delivery of Grants/RPA.
- Support in preparation of Annual Work Plan (AWP) and Quarterly Work Plan (QWP).
- Assist in drafting Note to the file, Memorandum of understandings, and contracts.
- Monitor and track various contracts.
- Provide support to monitor budget expenditure.
- Support preparation of quarterly and annual financial reporting.
- Assist in preparing for project audit and responding to audit queries.
- Provide training to implementing partners related to financial management.
- Undertake other financial and administrative tasks.
- Ensure Gender Equality and Social Inclusion (GESI) considerations are incorporated.
- Provide support in the dissemination and sharing of relevant data and lessons learned.
- Compile and systematize project knowledge, products, and tools.
Required Experience
- Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible Finance and Accounting experience at the national or international level is required.
- Experience in the use of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
Qualifications
- Secondary Education is required with specialized certification in accounting and/or Finance.
- University degree in Finance or Accounting is desirable.
- Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP).
- No professional accountancy qualifications, but with degrees that major in accountancy and/or finance.
- No professional accountancy qualifications but with relevant experience.
