Overview
The Associate Ethics Officer will assist the Chief of Ethics with activities of the Ethics function, including developing awareness raising materials, conducting research, preparing drafts related to the IAEA ethics framework, and supporting reporting activities. The role also involves providing case management support and serving as an initial contact point for staff engaging with the Ethics function.
Key Responsibilities
- Maintain, organize and categorize physical and electronic documents, emails, records and databases.
- Manage case intake, including maintaining the case matters log, creating file folders for cases, maintaining an electronic repository of documents and reports, and following up proactively with Ethics staff.
- Design and generate periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes.
- Collaborate with other areas within the organization to improve the case management system.
- Assist staff of the Ethics function in the implementation of the annual Declaration of Interest process.
- Support the clearance process of the annual report, and coordinate with editing and translation services on the finalization and publication of mandated reports in multiple languages.
- Maintain strict confidentiality in communications with complainants and assist in the management of relevant files and information.
- Assist with internal Ethics processes and functions by ensuring the timely delivery of set activities and services.
- Assist the Chief of Ethics with research and drafting on issues relating to the Standards of Conduct for the International Civil Service, including case law research/analysis.
- Research UN system policies and practices relevant to the work of the Ethics function.
- Assist with the management and enhancement of the Ethics intranet site, including the development of digital outreach materials and updates to the Chatbot.
- Support in the development and delivery of awareness-raising and training materials and initiatives.
- Act as an initial contact point for staff wishing to engage with the Ethics function, including scheduling meetings for the Chief of Ethics.
- Support the staff of the Ethics function in compiling data for reporting purposes.
Required Experience
- Relevant experience in providing administrative support, data management and case file management is required.
- Experience with the UN or in a multinational context is desirable.
- Experience of conducting research and analysis of issues and data in an international organization is desirable.
- Experience in developing digital communications, training and awareness raising is desirable.
Qualifications
- Bachelor's Degree - University degree in ethics, law, employee relations, compliance or related field with good academic record.
- Proficiency in MS Office and the ability to use databases and emerging technology tools.
- Excellent IT skills.
