Secretary - to the Unit

Overview

The role involves providing administrative support and secretarial assistance to colleagues within the Maritime Safety Unit of the Directorate-General for Mobility and Transport.

Key Responsibilities

• Agenda and document management
• Handling correspondence
• Managing mailing lists and functional mailboxes
• Coordinating contributions to briefings, speeches and other requests
• Logistical support for meetings, expert groups, and conferences
• Room reservations
• Ordering supplies
• Document preparation
• Acting as an information point
• Welcoming visitors
• Ensuring the smooth flow of communication within the unit

Required Experience

At least two years of relevant experience in operational and administrative support. Well-versed in administrative procedures at the European Commission. Ability to manage records, documents and mail handling effectively.

Qualifications

A level of post-secondary education attested by a diploma, OR a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years. Qualifications issued or recognised as equivalent by EU Member State authorities will be accepted.

Other Details