Overview
The Senior Driver/Clerk will be responsible for providing reliable and safe driving services, administrative clerical support, general office and facilities management, and overall logistical support to the OCHA office staff.
Key Responsibilities
- Driving office vehicle for the transport of authorized personnel within the city and to the regions with possible over-nights trips in the region;
- Driving office vehicle for the transport of authorized personnel during security phases when required;
- Meeting official personnel and visitors at the airport/train station and ensuring the delivery of client services related to field travel.
- Cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports
- Proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
- Ensures availability of all the required documents/supplies including vehicle insurance, vehicle loqs, office directory, map of the city/country, first aid kit, necessary spare parts.
- Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
- Ensuring timely, accountable and cost-effective delivery of vehicle operations and personnel;
- Coordinating logistics operations with other UN agencies/funds/programmes and other organizations in the field as needed;
- Ensuring proper documents management and availability of all the required documents/supplies at any time and upon immediate request;
- Organization of shipments, customs clearance arrangements, preparation of documents for UNOCHA shipments (received/sent), preparation of all necessary documentation, implementation of follow-up actions;
- Supporting procurement of goods and services within approved level of delegated authority.
- Tracking office stock, such as stationery, furniture, consumables etc, and ensuring the purchase of necessary items; conducts periodical inventory according to organizational standards;
- Assisting the supervisor in overall office facilities management by ensuring an adequate supply of non-consumable office stock in good working order including the provision of back up supplies and spare parts;
- Providing minor repair service of the office equipment within delegated authority and upon request of the supervisor;
- Communication with facilities/building management officials as well as with responsible common premises personnel to ensure OCHA premises are fit for purpose.
- Delivery and collection of mail, documents and other items
- Support official documentation formalities/arrangements;
- Support other administrative/clerical services as required.
Required Experience
Minimum of 3 years of professional experience as a Driver/Clerk; safe driving record, knowledge of driving rules and regulations and skills in minor vehicle repair is required; Experience in logistics or administrative support or general office management is required; Experience in the usage of computers and office software packages (MS Word, Excel) is required; Experience of work for international organizations is an asset; Experience in the region is an advantage; Experience in driving armored vehicles will be desirable.
Qualifications
Secondary Education. Valid Driver's license (B, C1 or C categories).
