Overview
The Human Resources Assistant will perform various human resources record checks, draft routine correspondence, and assist with personnel contracts and data entry into the Human Resources Management System.
Key Responsibilities
- Checks various human resources records, forms and tables for accuracy and initiates corrective action.
- Maintains and updates records and other files and follows up.
- Reviews documents and certificates before processing them on the Human Resources Management (HRM) System.
- Drafts routine correspondences, fills out Personnel Action Forms and other forms.
- Collects and compiles information from files and prepares or assists in preparing and updating routine statistical and other periodic reports.
- Participates in performance management activities.
- Deals with complementary personnel contracts and documents.
- Receives, registers and distributes incoming mail and dispatches outgoing mail.
- Attends to the reproduction, collation and stapling of various documents and materials.
- Ensures scanning of all documents for official status files.
- Is responsible for the proper filing and maintenance of personnel records and files.
- Assists in briefing new staff members and retirees and in responding to queries from staff members on matters related to HR issues.
- Enters data on HRM System in relation to payroll, entitlements or movements and records.
- Relieves his/her counterpart(s) in other HR teams, sections or divisions.
- Performs other duties as may be assigned by the supervisor.
Required Experience
- At least four years of relevant experience in human resources management or related administrative duties is required.
- Proficiency in Microsoft applications (Word. Excell, Outlook) is required.
Qualifications
- Successful completion of full secondary education.
- Two-year post-secondary diploma in human resources management, Business Administration or related subject.
