Overview
To provide effective specialized support and technical analyses to SO4 activities, ensuring effective service delivery and coordination of business support services for unit activities.
Key Responsibilities
- Provide support to SO4 operations to ensure activities are performed within established targets following WFP’s policies and procedures.
- Prepare a system for tracking deliverables against milestones.
- Prepare a range of reports and data analysis, highlighting trends/issues.
- Ensure accurate, timely recording of programme related data and consistency of information.
- Assist in preparation of briefing documents and periodic updates.
- Liaise with internal counterparts to support collaboration, implementation and monitoring of project activities.
- Support organizing project specific review meetings, technical consultations and workshops.
- Collaborate with Vendors/State offices for ongoing activities.
- Oversee and/or review the work of WFP contracted field partners, provide follow ups and guidance.
- Undertake basic data analysis, research of secondary information, prepare for meetings including power-point slides, documents, minutes and comprehensive reports.
- Coordinate and communicate with local partners, agencies, NGOs and government institutions.
- Ensure maintenance of a good database for liaising and responsible correspondence.
- Respond to a range of operational business to provide timely and accurate resolution.
- Liaise with other units such as HR, Finance for smooth organizational process implementation.
- Oversee the maintenance of records and databases of ongoing unit procurements, fund disbursal.
- Assist managers in planning, monitoring and reconciling budget(s).
- Provide a full range of complex business support services to staff.
- Assess and recommend improvements to procedures and practices.
- Perform the role of the Leave Monitor for the SO4 Unit.
- Perform admissible procurement functions delegated to the SO4 units; if required, creation of Purchase Requisitions (PRs), and posting of Service entries of services and goods in the SAP system.
- Perform any other duties as required.
Required Experience
6 years of progressively responsible programme /administrative support experience is required at the national or international level with at least 2 years with UN, international-multilateral or multinational organizations.
Qualifications
Secondary Education, preferably with specialized certification in the related functional area. University Degree in Business, Commerce, Public Administration, Communications, Economics, Agriculture, Statistics, Environmental Sciences, Information Technology/Computer Science or other related field would be desirable.
